Every Sunday I like to sit down and write what needs to get done that week. This way I have an easy snapshot of what the week looks like. Then, each day that week I’ll list out my tasks in order of which priority level they are. Knowing your priorities and which level each falls under will allow you to focus in on the places you want to spend time. We don’t want to get in that trap of feeling busy when we’re just procrastinating on our priorities. So let’s jump right in!
Before you can decide what falls under each priority level, we need to define what is important and what is urgent.
When in urgent mode, you’ll feel like you’re in a situation of defense because you’re working against the clock. And in contrast, when working on important items, you’re in a responsive situation and allow yourself to stay level and focused.
When we put it this way, you can already see that you want to spend most of your time in important mode over urgent mode. And now that we’ve defined what is important and urgent, we can decide what our priorities are, and therefore where to spend our time.
That being said, do make sure you have some down time. You want to decompress or you’ll burn out. Just make sure not to lose yourself in a rabbit hole of binge watching Netflix for hours!
Most people feel they fall into the priority three level. But don’t worry – we will be tackling how to combat this in the next blog post and podcast episode! For now, I want to encourage you to use this method to prioritize your weekly to-do list. If you take the time to prioritize, it’s going to give you the focus and stamina you need to tackle the things on your list that are truly important to you.
Redirect your time and clean out the clutter in your mind that is so focused on priority three tasks because they won’t help you achieve your goals. You want to be able to to say “no” to the things that prevent you from your priority two and priority one tasks. To get a better feel for these types of tasks or to get some help writing your own, listen to episode 006 of Productivity Paradox. These three categories of priorities directly relate to the next blog post and episode 007 podcast about saying no, so if you have any trouble in that department – I got you covered!